Confidentiality Policy

  • What this policy is about:

    There are certain things we need you to keep only between people who are part of 1 Million Women To Tech. This will include obvious things like passwords, financial information and it will also include information that you might not realize is sensitive. If you are ever unsure if you can share information, please ask us first.

    Purpose of the policy

    Respecting the privacy of our clients, donors, members, employees, volunteers and of 1 Million Women To Tech, itself is a basic value of 1 Million Women To Tech. All information concerning clients, donors, members, employees, former employees, our staff, volunteers, financial data, and business records of 1 Million Women To Tech is confidential. Confidential means that you are free to talk about 1 Million Women To Tech and about your program and your position, but you are not permitted to disclose client's names or talk about them in ways that will make their identity known, without appropriate authorization. 

    Statement of Confidentiality

    Confidentiality is the preservation of privileged information. By necessity, personal and private information is disclosed in a professional working relationship. Part of what you learn is necessary to provide services within your position at 1 Million Women To Tech; other information is shared within the development of a helping trusting relationship. Most information gained within your employment with 1 Million Women To Tech is confidential in terms of the law.

    Employees, volunteers and board members of 1 Million Women To Tech may be exposed to information which is confidential and/or privileged and proprietary in nature. 1 Million Women To Tech expects you to respect the privacy of clients, donors, members, staff and volunteers, and maintain their personal and financial information as confidential.  It is the policy of 1 Million Women To Tech that such information must be kept confidential both during and after employment or volunteer service.

    Board members, volunteers and employees are cautioned to demonstrate professionalism, good judgment, and care to avoid unauthorized or inadvertent disclosures of confidential information and should, for example, refrain from leaving confidential information contained in documents of on computer screens in plain view.

    Staff and volunteers, including board members, are expected to return all documents, papers and other materials containing privileged or confidential information at the time of separation from employment or expiration of service.

    Governing Law and Venue

    The validity, execution, interpretation and performance of this policy and agreement shall be governed by the laws of the state of California, and any action or judicial proceeding involving this policy and agreement may be brought only in the California courts.

    Certification

    I have read 1 Million Women To Tech's policy on confidentiality and the Statement of Confidentiality presented above. I agree to abide by the requirements of the policy and inform my team leader immediately if I believe any violation (unintentionally or otherwise) of the policy has occurred.

    I understand that unauthorized disclosure of confidential or privileged information is a serious violation of this policy and may subject me to appropriate discipline, including removal/ dismissal.

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  1. Last update on 12th of Nov 2018.
  2. Published on WP site on 12th of Nov 2018.
  3. Credit: Tikwiza Nkowane & Vanessa Dunford